Compliance & Conduct Guide Drafting for Companies in Jeddah
Last Updated:
July 12, 2026
- Supervised by Lawyer Sunaitan Al-Subaie
- Professional Conduct Guide
- Conflict of Interest Policy
- Gifts & Benefits Policy
- Internal Reporting
- Confidentiality & Information Protection
Does Your Company Need a Clear Conduct Guide?
Select the Case Type:
- Conflict of Interest
- Information Confidentiality
- Gifts & Benefits
- Internal Reporting
- Employee Conduct
- Customer Dealings
- Internal Violations
What Is a Compliance & Conduct Guide in Jeddah?
A compliance and conduct guide in Jeddah is an internal document that sets out professional conduct rules within a company, such as confidentiality, conflict of interest, accepting gifts, dealing with customers, reporting violations, using information, and the day-to-day responsibilities of employees and management. The guide aims to reduce ambiguity in internal behavior, unify conduct standards, and document the rules that must be followed.
Drafting the guide varies depending on the company’s activity, size, and how it deals with customers, data, and funds. A financial or fintech company needs a higher level of conduct and compliance rules, while a family business or startup may need a guide focused on conflict of interest, authority, confidentiality, and internal reporting.
Professional Supervision: Lawyer Sunaitan Mohammed bin Hayef Al-Subaie
BMS Legal’s compliance and conduct guide drafting service is provided under the supervision of lawyer Sunaitan Mohammed bin Hayef Al-Subaie, a licensed lawyer and member of the Saudi Bar Association, with professional qualifications in governance, compliance, risk management, and anti-money laundering.
This track focuses on turning conduct and compliance rules from general instructions into clear, enforceable provisions within the company. This includes defining acceptable conduct, rules for dealing with customers, confidentiality, conflict of interest, internal reporting, accepting gifts, and limits on the use of information and resources.
Professional Qualifications Related to Compliance & Conduct Guides
Certificate in Compliance – Kingdom of Saudi Arabia
A professional qualification in compliance within the Kingdom, suited to understanding the compliance environment and corporate policies.
GRCP – Governance, Risk and Compliance Professional
A professional qualification in governance, risk management, and compliance, suited to building a corporate GRC framework.
GRCA – Governance, Risk and Compliance Auditor
A professional qualification in auditing governance, risk, and compliance, suited to assessing internal policies and procedures.
What Does a Compliance & Conduct Guide Include?
The components of the guide vary depending on the company’s activity, but there are core areas that usually appear in any serious professional conduct guide.
Professional Conduct Rules
Defining the values and conduct expected of employees and management in internal and external dealings.
Conflict of Interest Policy
Clarifying when a conflict of interest arises, how it's disclosed, who reviews the case, and what the appropriate procedure is.
Gifts & Benefits Policy
Regulating the acceptance or offering of gifts, hospitality, or benefits, their limits, and the disclosure mechanism.
Confidentiality & Information Protection Policy
Determining what information is confidential, who has the right to access it, and how it's handled during and after the working relationship.
Internal Reporting
Organizing the mechanism for reporting violations or unacceptable conduct, including how reports are received and reviewed.
Dealing With Customers & Partners
Setting clear rules for communication, disclosure, confidentiality, conflict of interest, and preventing misuse of information.
Use of Company Assets & Resources
Clarifying the limits on using email, systems, devices, data, documents, and internal resources.
Accountability & Internal Procedures
Defining the consequences of violating the guide, the internal investigation mechanism, and linking the guide to other regulations and policies.
BMS Legal's Compliance & Conduct Guide Services
This service helps companies prepare or review a clear professional conduct guide that ties day-to-day compliance to governance and internal policies.
Drafting a New Compliance & Conduct Guide
Preparing a complete guide from scratch after understanding the company's activity, structure, nature of employees' work, and the risks of dealing with customers or data.
Reviewing an Existing Guide
Examining the current guide and identifying provisions that are too generic, ambiguous, or unsuited to the company's nature.
Drafting a Conflict of Interest Policy
Preparing rules for disclosing personal, commercial, or family interests that could affect decisions or dealings.
Drafting a Gifts & Benefits Policy
Regulating the acceptance of gifts, benefits, hospitality, and relationships with customers, suppliers, or partners.
Drafting a Confidentiality Policy
Determining confidential information, employee duties, sharing limits, and how data and documents are handled.
Preparing an Internal Reporting Policy
Drafting a clear path for receiving, reviewing, and documenting internal reports, based on the company's nature.
Connecting the Guide to Governance & Compliance Policies
Reviewing the guide's alignment with governance regulations, compliance policies, and AML policies when needed.
When Does a Company Need a Compliance & Conduct Guide?
A company may need a compliance and conduct guide when it expands, its dealings with customers grow, it enters a regulated activity, or internal observations related to employee conduct, confidentiality, or conflict of interest emerge.
When the Number of Employees Grows
The more employees a company has, the greater the need for written rules that clarify the limits of conduct and responsibilities.
When Handling Customer Data or Funds
Companies handling sensitive data, funds, or financial transactions need clearer conduct and compliance rules.
When There Are Relationships With Suppliers & Partners
External relationships can create conflicts of interest, gifts, benefits, or courtesies that need regulating.
When a Written Confidentiality Policy Is Missing
The absence of a confidentiality policy makes how sensitive information is handled inconsistent among employees and management.
When Internal Observations or Reports Arise
The emergence of reports, conduct violations, or undisciplined decisions reveals the need for a clear guide and reporting mechanism.
When Preparing a Governance or Compliance File
A conduct guide is usually an important part of the governance and compliance framework, especially at financial institutions and fintech companies.
6 Steps to Drafting a Compliance & Conduct Guide
Documents Needed to Draft a Compliance & Conduct Guide
These documents help draft a guide suited to the company’s nature, instead of using a generic template that doesn’t reflect actual operations.
- Commercial registration and the company's basic details.
- A description of the company's activity and business model.
- Number of employees and main departments.
- The administrative or organizational structure.
- Internal work regulations, if any.
- Confidentiality policy, if any.
- Conflict of interest policy, if any.
- Gifts and benefits policy, if any.
- Governance or compliance policies, if any.
- Any recurring internal observations or reports.
- The nature of dealings with customers, suppliers, or partners.
- The purpose of the guide: internal organization, compliance, licensing, expansion, or addressing gaps.
Common Mistakes That Weaken a Compliance & Conduct Guide
Using Generic Text Without Tying It to the Company's Activity
A generic guide may not address the company's risks or how it deals with customers, data, and employees.
Not Clarifying Conflict of Interest
If employees don't know when to disclose their interests, the company may end up with undisciplined decisions or internal disputes.
Leaving Gifts & Benefits Without Limits
The absence of a clear gifts and hospitality policy can create suspicion or practices that become hard to control later.
Lack of an Internal Reporting Mechanism
An incomplete guide doesn't clarify who employees should report to, how reports are reviewed, or who has the authority to act.
Not Linking the Guide to Penalties or Procedures
If the guide isn't tied to clear procedures for violations, it can turn into general guidance that isn't enforceable.
Not Updating the Guide
Changes in activity, employee count, or regulators require periodic review and updating of the guide.
Compliance & Conduct Guide Drafting in Jeddah
This page serves companies in Jeddah that need to prepare or review a compliance and conduct guide, whether they’re startups, family businesses, financial institutions, tech companies, or service companies. A large part of the work can be carried out remotely once the policies and documents are clear and shareable.
Why Choose BMS Legal for Compliance & Conduct Guide Drafting?
Specialized Professional Supervision
The service is reviewed under the supervision of lawyer Sunaitan Mohammed bin Hayef Al-Subaie, with professional qualifications in governance, compliance, risk management, and anti-money laundering.
A Guide Tied to the Company's Reality
The guide isn't drafted as a generic template, but according to the company's activity, number of employees, customer profile, and conduct risks.
Tying Conduct to Governance & Compliance
A conduct guide isn't separate from governance, compliance, confidentiality policies, conflict of interest, and internal reporting.
Clear, Enforceable Language
Provisions are drafted so employees and management understand the limits of professional conduct and the expected procedure in case of a violation.
Transparency in the Scope of Service
The service isn't offered as a guarantee against violations, but as an internal organizational tool that helps the company clarify rules and responsibilities.
Legal Services Related to the Compliance & Conduct Guide
Trust Details to Support Your Decision Before Sharing Company Policies
Before sharing your company’s policies, work regulations, or employee details, you can review the firm’s and team’s details through the dedicated verification pages on the website.
Lawyer Sunaitan Mohammed bin Hayef Al-Subaie
Lawyer Sunaitan's professional profile shows license details and professional qualifications related to governance, compliance, and anti-money laundering.
Lawyers' Licenses
You can review the license details of the lawyers on our team.
Commercial Registration
BMS Legal is registered as an active commercial entity, in the form of a professional company.
License & Registration
A single page bringing together the firm's verification and accreditation details.
Does Your Company Need a Clear Compliance & Conduct Guide?
Send your company’s activity type, number of employees, current policies, and the main risks or internal observations, so we can determine the appropriate scope of your compliance and conduct guide.
Frequently Asked Questions About the Compliance & Conduct Guide in Jeddah
What is a compliance and conduct guide?
It’s an internal document that sets out rules for professional conduct, confidentiality, conflict of interest, gifts, internal reporting, and employee responsibilities.
Is a conduct guide different from work regulations?
Yes, work regulations usually govern the employment relationship and penalties, while a conduct guide focuses on professional conduct rules and day-to-day compliance.
Do small companies need a conduct guide?
You may need it when expanding, or dealing with sensitive customers or data, suppliers, partners, or employees in influential roles.
What are the most important policies in a compliance and conduct guide?
The most important ones are usually confidentiality, conflict of interest, gifts and benefits, internal reporting, customer dealings, and use of company resources.
Can an existing guide be updated?
Yes, the current guide can be reviewed and updated if it’s too generic, unsuited to the company’s activity, or doesn’t address current risks.
Is the guide connected to governance and compliance?
Yes, the conduct guide is an important part of the governance and compliance framework, since it regulates day-to-day conduct and internal responsibilities.
Does lawyer Sunaitan supervise this service?
Yes, the service is offered as part of our corporate governance and compliance track, under the supervision of lawyer Sunaitan Mohammed bin Hayef Al-Subaie.
What's the first step in drafting a compliance and conduct guide?
The first step is to send a description of the company’s activity, current policies, number of employees, and the main conduct or operational risks.